Team collaboration

Invite your hiring team to review candidates, leave notes, and score applicants — all in one shared workspace.

Roles

  • Admin — The person who created the account. Full access to everything: jobs, departments, billing, settings, and the Administration area. There's only one per account.
  • Hiring Manager — Can view candidates, leave notes, score candidates, and advance or reject them through the pipeline.
  • Recruiter — Can view candidates, watch videos, leave notes, and submit scores. Cannot change a candidate's status or advance them.

Team collaboration requires a Starter plan or higher.

Team members are not the same as Employees. Team members (this page) are people who help you hire — they review candidates. Employees is a separate, more limited kind of account for your own staff, who can only see and apply to your internal-only job postings. The same person can be both. See Employees for details.

Inviting someone

There are three places to send an invite from, and they all do the same thing:

  • A job's Team tab — grants access to that one job.
  • A department's Team tab — grants access to every job in that department, including ones added to it later.
  • Administration → Users — the same invite, with a dropdown to pick which job or department to grant.

They receive an email with a link to set a password. Once accepted, they log in like anyone else and land in their own portal showing only what they have access to.

Granting access to a whole group at once

If several people need the same access — say, everyone on your recruiting team should see every job in the Sales department — create a Group in Administration → Groups instead of granting access to each person individually. Grant the group access to a job or department once, and every current and future member of that group picks it up automatically. See Administration and Departments & groups for details.

Managing users

From Administration → Users you can, for any invited person:

  • Change their role
  • Resend the invite email while it's still pending
  • Suspend them — blocks login immediately without deleting anything; they still hold a seat
  • Remove them — revokes all access everywhere. Their notes and scores stay on the candidates they reviewed.

A job's Team tab also shows anyone with access through a department, marked separately since they can only be removed from the department itself.

Collaborative notes

Notes on a candidate are shared across the whole team. Everyone sees all notes in chronological order, each tagged with the author's email and the time it was posted.

Notes are permanent — they can't be edited or deleted once posted. This is intentional: it creates an honest record of the hiring discussion.

Scorecards

Each reviewer submits their own score (1–5 stars) independently. The candidate review page shows:

  • Your personal score
  • The team average (e.g. "3.8 avg from 4 reviewers")

Scores are submitted privately — reviewers can't see each other's individual ratings, only the average. This reduces anchoring bias where one person's score influences everyone else's.