Team collaboration

Invite your hiring team to review candidates, leave notes, and score applicants — all in one shared workspace.

Roles

  • Admin — The person who created the account. Full access to everything: jobs, departments, billing, settings, and the Administration area. There's only one per account.
  • Hiring Manager — Can view candidates, leave notes, score candidates, and advance or reject them through the pipeline.
  • Recruiter — Can view candidates, watch videos, leave notes, and submit scores. Cannot change a candidate's status or advance them.

Team collaboration requires a Starter plan or higher.

Inviting someone

There are three places to send an invite from, and they all do the same thing:

  • A job's Team tab — grants access to that one job.
  • A department's Team tab — grants access to every job in that department, including ones added to it later.
  • Administration → Users — the same invite, with a dropdown to pick which job or department to grant.

They receive an email with a link to set a password. Once accepted, they log in like anyone else and land in their own portal showing only what they have access to.

Managing users

From Administration → Users you can, for any invited person:

  • Change their role
  • Resend the invite email while it's still pending
  • Suspend them — blocks login immediately without deleting anything; they still hold a seat
  • Remove them — revokes all access everywhere. Their notes and scores stay on the candidates they reviewed.

A job's Team tab also shows anyone with access through a department, marked separately since they can only be removed from the department itself.

Collaborative notes

Notes on a candidate are shared across the whole team. Everyone sees all notes in chronological order, each tagged with the author's email and the time it was posted.

Notes are permanent — they can't be edited or deleted once posted. This is intentional: it creates an honest record of the hiring discussion.

Scorecards

Each reviewer submits their own score (1–5 stars) independently. The candidate review page shows:

  • Your personal score
  • The team average (e.g. "3.8 avg from 4 reviewers")

Scores are submitted privately — reviewers can't see each other's individual ratings, only the average. This reduces anchoring bias where one person's score influences everyone else's.