FocalVAHire Documentation

Quick start guide

Create your first job, write interview questions, and invite your first candidate in under 10 minutes.

Jobs & questions

Create and manage job listings, write interview questions per stage, and configure recording settings.

Pipeline & candidates

Move candidates through stages, bulk advance or reject, set deadlines, and use the Kanban board.

Reviewing candidates

Everything on the candidate review page — videos, AI analysis, notes, scorecards, resumes, and profile details.

AI features

Let Claude AI screen resumes, generate interview questions, transcribe videos, and analyse candidate responses.

AI candidate matching

Search your unassigned candidate pool for people who fit an open role, without waiting for them to apply.

Team collaboration

Invite hiring managers and recruiters, leave timestamped notes, and score candidates with a shared scorecard.

Departments & groups

Organize jobs into departments and grant a whole group of teammates access at once.

Employees

A separate, more limited kind of account for your own staff — internal job postings only.

Activities

Tasks, calls, meetings, and interviews — your hiring to-do list, synced to your calendar.

Administration

Manage users, groups, role permissions, email settings, and email templates.

Analytics & reports

Track your hiring funnel, time-to-hire, question drop-off, and download candidate data as a CSV.

Career page & apply form

Set up a branded public careers page, add custom questions to your apply form, and enable EEO data collection.

Live interviews

Schedule a live video call with a candidate directly from their profile — no Zoom account needed.

Integrations

Connect Gmail, Outlook, Google/Office 365 Calendar, Slack, Zapier, Make.com, and BambooHR.

Job boards & distribution

Publish your jobs to Indeed, Google for Jobs, LinkedIn, and other boards — or your own ATS via webhook.

White-label branding

Put your own logo, color, and domain on your career page instead of FocalVAHire's.

Developer API

Programmatic access to your jobs and candidates from your own systems.

Billing & plans

Understand every plan, upgrade your account, and manage your subscription.